Animal Think Tank Handbook
  • Welcome!
  • Who We Are
    • Mission & Core Values
    • Theory of Change & Power
    • Governance & Structure
  • Operational Policies & Processes (set by Direction Circle)
    • Asynchronous Governance
    • Consulting
    • Living Grants
    • Membership, Bringing People In & Letting People Go
    • Project Approval
    • Public-Facing Communications
    • Role Assignment Restrictions
    • Role Purpose Format
    • Spending Authority
  • People Policies & Processes (set by People Ops)
    • Alcohol and Other Drugs
    • Conflict Transformation System
      • Conflict Transformation System Intro & Overview
      • Informal Conflict Transformation Procedure
      • Capability & Performance Management Procedure
      • Disciplinary Procedure
      • Discrimination & Harassment Procedure
      • Grievance Procedure
      • Membership Review Procedure
      • Custom Conflict Procedure
    • Contributor Rights & Expectations
    • Leave
    • Member Agreement
    • Nonviolence
    • Redundancy Procedure
    • Respect Towards Fellow Animals
    • Sharing Rooms
    • Social Media
    • We're All Crew
    • Working With Children & Vulnerable People
  • Guides for Life At ATT
    • Feedback & Conflict
      • Conflict Transformation Resources
      • Our Approach to Communication & Feedback
      • Additional Resources on Communication and Feedback
    • Holacracy
      • Holacracy Constitution Summary
      • Holacracy Meeting Resources
        • Meeting Cards
        • Reflection Prompts for Governance Meetings
        • Template for Ad Hoc Tactical Meetings
      • How To Use The Governance Process Outside Meetings
      • Tension Processing Guide
    • Leadership Development Resources
    • Meetings
      • How to run effective meetings
      • When you should attend meetings
    • Money
      • How To Spend Money
      • How To Pay A Contractor
    • Our Approach to Power
    • Personal Organisation
    • Running A Circle
      • Role Induction Template
    • Tech & Digital Tools
      • Setup Guide: Google Calendar
      • Setup Guide: Email
      • Setup Guide: Office Scanner
      • Usage Guide: ProofHub
  • New Members: Start Here!
    • Stepping Into Your Role
    • What You Can Do In Your Role
  • Join Us
  • Suggest Improvements To The Handbook
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  1. Guides for Life At ATT
  2. Tech & Digital Tools

Setup Guide: Email

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Last updated 7 months ago

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We use something called an "email alias" to send from our official ATT email addresses. This means that your ATT email doesn't have its own separate inbox. Instead, any emails sent to your ATT address will automatically be forwarded to an inbox of your choice. You can then read and reply to these messages from that inbox, and when replying, the email will appear as if it’s sent from your ATT address.

You will need to decide which inbox to send and receive ATT emails from. Some people use an existing email address, while others create a new email address specifically to receive and send ATT emails - it's up to you. In any case, we recommend using a Gmail address, as we have provided clear instructions for this. If you want to use another provider, you'll need to do your own research on how to up an alias - and bear in mind that some providers (such as Co-op mail) don't allow aliases.

Once you've decided which email address will serve as your ATT inbox, notify . Onboarding will set up your ATT email address to forward emails to your chosen inbox. Once you've verified that you can receive emails sent to your ATT email address, follow the below instructions to be able to send from your ATT email address.

Go to your and turn on 2-Step Verification.

Then, go to . Create a new app-specific password, which will appear as 16 random letters. Be sure to copy-paste it.

Lastly, follow the instructions . Step 1 requires you to enter certain details, which you'll find below.

  • For the initial email address: enter your ATT email address

  • For the SMTP Server field: enter smtp.gmail.com

  • For the Port field: choose 587

  • For the username field: use the full address of the Gmail address you're using, including the @gmail.com. If your email is lukeskywalker@gmail.com, enter that whole address.

  • For the password field: paste the App Password you copied earlier.

  • Ensure the Secured connection using TLS box is ticked

If you use a different mail provider you could try Googling “add email alias to <mail provider>” and find instructions that way, or it might be easier just to set up e.g. a Gmail.

Onboarding
Google Account's security settings
Google's App Passwords page
here